200x85

Powering a 500+ team tournament — from registration to QuickBooks

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Hockey USA Elite Youth Tournament Operator
500+

Teams in a single event

10,000+

Athletes registered & waivered

10

Languages on the live event hub

100%

Digital waivers — zero paper

200x85 is the worldwide leader in elite youth hockey tournament and training experiences. Their flagship CCM World Invite in Illinois brings together more than 500 teams and 10,000 athletes in a single event — all running on Regystra, from the first registration to the final QuickBooks entry.

The Challenge

An event of this scale breaks ordinary tools:

Hundreds of teams registering in waves — deposits, balances, and roster changes tracked by hand
Scheduling 500+ teams across multiple venues without double-booking was a multi-week manual effort
Thousands of waivers to collect and verify before puck drop
Hotel blocks coordinated by phone and spreadsheet; weeks of post-event bookkeeping

How It Runs on Regystra

Registration & payments — 500+ teams and 10,000+ athletes register online; deposits, balances, and payment plans flow directly to 200x85's own Stripe account.
Waivers & rosters — every athlete digitally waivered with a full audit trail; coaches manage rosters online, organizers see changes instantly.
AI-assisted scheduling — Regystra's conflict detection flags double-booked teams, venues, and overlapping games, while AI optimization balances rest time and venue usage. Weeks of work, done in hours.
Communications — targeted messages to all 500+ teams or a single division: confirmations, schedule changes, and day-of updates.
Hotel integration via API — traveling teams book within approved hotel blocks during registration, with room-night tracking tied to each team.
Financials & QuickBooks — expenses tracked against budget in real time; revenue and expense data pushed to QuickBooks via API. Closing the books takes days, not weeks.
10 languages — the public event hub serves schedules, standings, and team pages to international families in their own language, under 200x85's own brand.
The Results
One platform from first registration to final QuickBooks entry — no re-keying data between tools
Schedule produced in hours instead of weeks, with zero double-bookings
Every athlete waivered and rostered before game one
Hotel coordination handled inside the registration flow — not by phone

See it live: my.200x85.com

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